In the event that a person dies without leaving a last will and testament or without disposing of all of his or her property in a will, then you can use an affidavit of heirship to transfer the decedent's interest in real estate or personal property to his or her heirs. While this is the most common use, you can also use this document simply to name the decedent's heirs for a court. An affidavit of heirship is thorough in providing the relevant information, but if any of the questions do not apply to your decedent, then feel free to skip them. The information below will lead you through creating the form.
You will begin by entering in the names and addresses of the parties involved. The "Affiant" is the person swearing to the facts stated in the document. The affiant cannot be an heir of the decedent since that would be a conflict of interest. The "Decedent" is the person who passed away and whose heirs are being named. You will also describe the nature of the parties' relationship and the dates when the parties knew each other.
Next, if the decedent left a will, you will enter in the basic information related to the probate court. Probate court is the court that administers the decedent's will and disburses his or her property. The case number and other information requested can usually be located on any of the formal probate court documents.
You will then indicate if an administrator or personal representative has been appointed to help administer the decedent's estate. This applies whether or not the decedent left a will. If an administrator or personal representative has been appointed, enter his or her name and address.
Next, you will have the option to identify the decedent's spouse(s), children, and other heirs. Generally, heirs only include spouses, registered domestic partners, and blood relatives. Friends of the decedent are typically not heirs; however, if the decedent named a friend to inherit property before death, then you can include the friend and try to get the court to accept them. It is best to be as thorough as possible here, but if the decedent has a lot of heirs or you do not have all of their names and addresses, then just enter the heirs necessary for your purpose in using this affidavit.
The real estate and personal property sections are used if you intend to use this affidavit to transfer the property to the decedent's heirs. If you are including multiple pieces of real estate, they must all be in the same county. If not all in the same county, you will need to use a separate affidavit for real estate located in a different county. You will be asked to specify a complete legal description of the property. This is usually called a lot and block or metes and bounds description. If you do not have the legal property description already, then you can try previously recorded deeds, your county Register or Recorder of Deeds (often online), tax assessments, websites such as Zillow.com, your mortgage contract, your land title, or ask a licensed real estate attorney for help. End each additional legal description with a period.
When entering personal property, be as specific as possible in identifying the exact property that you are referring to. For example, if the item is a car, then include the year, make, model, license plate, and VIN. If you are identifying cash, stock, or another intangible asset, be sure to specify the account number where the asset is being held.
The last few sections relate to the decedent's unpaid debts and liabilities. Again, if you do not know the answers, just answer to the best of your knowledge or skip these items.
Attach the following papers, if applicable:
To execute the affidavit, the affiant will need to sign it in front of a notary public. If you do not know a notary, you can find them at banks and similar professional offices open to the public.
Once executed, the affidavit will need to be filed with the appropriate court. This is usually a very straightforward process; if you are unsure of how to do this, you can always call the court and an administrator will explain the process to you. If you are naming real estate to be transferred in the affidavit, then the affidavit will need to be filed with the appropriate land records office in the county where the land is located (usually called the County Recorder's office). As rules vary greatly from county to county, it is recommended that you call the recorder's office ahead of time to find out if they have any specific local filing requirements.
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