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Meeting Minutes Checklist

Step 1: Gather Information

As you complete your meeting minutes, you will need to provide certain relevant information. This includes the names of meeting officers and participants, the meeting location, and the resolutions passed. You may also include any objections raised, the details regarding the next meeting, and any other announcements.

Step 2: Answer Key Questions

Use the information you collected to complete your meeting minutes. We make this easy by guiding you each step of the way and helping you to customize your document to match your specific needs. The questions and information we present to you dynamically change depending on your answers and the state selected. Click below to get started.


Step 3: Review and Sign

It is always important to read your document thoroughly to ensure it matches your needs and is free of errors and omissions. After completing the questionnaire, you can make textual changes to your document by downloading it in Microsoft Word. If no changes are needed, you can simply download the PDF version and sign. These downloads are available by navigating to the Documents section of your account dashboard.

The Secretary should distribute copies to the meeting participants for their review and feedback. If no revisions are needed, the meeting Secretary should sign at the end of the document and store a copy in the company's record book. The finalized meeting minutes can then be distributed to participants.

Step 4: Complete Related Documents

You must simultaneously complete a corporate resolution for resolutions passed at the meeting. This will formalize any decisions made at the meeting in writing, thereby authorizing management to act on them. While corporations are required to formalize their resolutions in writing, this is not required for LLCs. However, LLCs still commonly use resolutions in order to prevent disputes between members or managers and to be able to show regulators how important decisions were passed.

Other common documents used in association with meeting minutes include a notice of meeting, waiver of notice, stock certificate, and stock transfer ledger

Step 5: Reuse for Future Meetings

Once you complete your first meeting minutes with LegalNature, recreating the document for future meetings is a breeze. LegalNature makes this process easy by saving your answers to your original meeting minutes within the questionnaire. Then it is just a matter of updating your answers to a few relevant questions and you will be good to go.


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