Use this letter to quickly put a landlord on notice that the tenant intends to leave the unit by a certain date, usually at the end of the lease term. If the tenant is under a periodic tenancy agreement, such as a month-to-month rental, you should use a month-to-month tenant's termination letter to put the landlord on notice.
It is recommended to send the letter via certified mail, return receipt requested, so that the tenant can prove that the letter was actually sent. An alternative method would be to send it via email, which also provides a record that the letter was sent.
It is important for the tenant to review the original lease agreement to determine whether the landlord requires a specific number of days' notice as well as any other requirements for the tenant to fulfill when ending the tenancy. Most states require the tenant to provide notice prior to the beginning of the final month that the tenant wants to occupy the premises. For example, if it is currently July 4th and you want to end your agreement, then sending your letter on July 4th means that you will have to pay rent through the end of August.
After entering in the party information for the tenant and landlord, be sure to include a forwarding address when prompted. Most states require the tenant to provide this information so that the landlord knows where to send any portion of the security deposit owed to the tenant.
Review the lease agreement to see what is required for the tenant in order to get the security deposit back. There are also often requirements concerning cleaning and repair of any damage to the unit. Finally, do not forget to drop off the keys!
You also have the option to specify whether or not the tenant wants to be present when the landlord conducts an inspection of the premises to determine whether the tenant owes for any damages. Many states require the landlord to allow the tenant to be present during this inspection.
We recommend that the tenant always insist on being present if he or she wants to have the security deposit returned. It is also a good idea to take a thorough video of the unit before or during the inspection. This will help prove the condition that the tenant left the unit in and whether or not there was damage should there ever be a dispute.
Our tenant's notice of intent to vacate premises letter allows you to enter a date and time you would prefer the inspection to occur, and the landlord should coordinate with you if he or she wants to do the inspection at a different time.
Lastly, be sure to sign and date the letter before sending. It is also a good idea to retain a copy of the original letter.
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